Just Wrong…

This guy had a job to get done, and quite frankly he may get it done, but he is going about it Just Wrong. The family van is not the right vehicle to haul a log from point A to point B.

This reminds me of a client that called us several weeks ago. They had an exterior paving and site improvement project at their plant that they wanted to get done before year end. One of the facility engineers decided he could put together a scope of work document for competitive bids from contractors. It did not work out well. Because, like the guy with the van, the facility engineer did not use the right vehicle to convey his message to the contractors. The quotes he received from his document of general notes, a non-scalable plans & no specifications, were not complete and could have led to major change orders. His supervisor stepped in and gave us a call. We created a document that clearly conveyed to the contractors what the owner wanted done.

So how do you determine if you have the right in-house vehicle to get a project done?

  • Assess what existing documentation (plans, details & specifications) you have on file. If you don’t have good documents or a way to create them – you may want to call a professional.
  • Assess the experience and abilities of your staff. If your staff has not successfully managed a project like this one – you may want to hire a professional.
  • Assess how busy your staff is. If your staff already has more work to do than there is hours in the day to do it – you may want to hire a professional.

PDMi would love the opportunity of helping you create documentation, manage the information and provide the effort needed to complete your project.  We can be the right vehicle to bring your project home. Give us a call…

Expectations

This is a picture of my two granddaughters taking a breather after a rough and tumble tube ride. The older one always says, “Grampy, please let’s have just a normal ride, nothing crazy”. While her younger sister says, “Start with crazy and go from there”. Obviously as the ride starts, they do not share expectations; by the end they both have a great time whipping outside the wake, bouncing over the waves and riding without holding on.

Just like a building project, you start out with certain expectations. As the project moves along you get out of the wake, you bounce on the waves and at times you feel like you are not holding on. So how do you set your expectations on your next facility building project?

  • Know why you are doing this specific project and what value it will bring to your business. This allows you to have a measuring stick to determine if your expectations are met.
  • Retain, as part of your team, professional Engineers, Architects and Contractors that understands codes, design concepts, construction technology and cost. Their input will be invaluable in managing your expectations.
  • Recognize that sequence matters. Plan before you design; design before you build; then build the designed plan. As the old saying goes “Ready-Aim-Fire”. Following the right sequence will always lead to fulfilled expectations.

PDMi would love the opportunity of helping you set your expectations, manage your expectations and see your expectations fulfilled on your next project. Then you, like my granddaughters, can look forward to the ride. Give me a call…

Foundations…What Good are They?

I am in the process of engineering a foundation for a project we are working on (not the house in the picture – that picture is just for fun). The soils at the site are just bad and are not capable of supporting the building, so I am designing a system that will use deep piles as the foundation. As I was doing the design, I began to think about foundations and what good they are. Foundations are seldom seen after they are constructed, which makes them one of the most “underappreciated” building component on the project.

So what steps should be taken as you design and build the foundation system of your next project?

Know your Site Conditions:  All buildings rest on soil that is below the surface. Since each building site is unique in terms of specific geological conditions, each foundation system presents unique design problems on how the building and ground interact. This is why it is important that subsurface investigation be completed by soil borings or excavated test pits.

Select a foundation system specific to your building: One size does not fit all. Foundation systems can be shallow continual or isolated footings (less than 5’ deep) or grade beams supported by driven or augered piles. Generally foundation systems are of cast-in-place concrete with steel reinforcing, designed to support loading conditions from the superstructure above (that which is seen).

Understand that Foundations are difficult to repair:  Performing continual inspections & testing during construction will assure that the foundations will be constructed properly. Foundations are very difficult to repair after the building is built which means that you need to get them right the first time.

Foundations are a lot like the Planning Process of any project. The planning supports the project, the plan is underappreciated because it is not what you see at the end, and the plan is very difficult to fix after final design is done & construction begins.

At PDMi we can help you PLAN your next project so that it is on a Sound Foundation. Give us a call, we want to put our experience to work for you.

 

The Rest of the Story…Part 3

After my client and I came to a decision on Delivery & Contract Methods to be used for his capital project, I proceeded to tell him that every project is Planned, Designed, and Implemented, but not always in that order. I learned this lesson several years ago as I was building my home. The house was nearly complete when the contractor showed up with a backhoe. He dug a hole out front of the house and filled it with concrete. This was to be the footing for the masonry base to the yard light. When the landscaper saw the location of the foundation, he said “The yard light needs to be 4’ closer to the house so that it can be integrated into the landscape bed”. As you would expect, we excavated out the concrete foundation and moved it to the exact spot the newly established “Plan” called for.

Your probability of success is always low when you start construction before you know what/why you are building or when you spend effort designing things that end up not being a part of the project. So, on your next project:

  • Plan: Establish where you want to go and how to get there
  • Design: Determine what pieces of your project need to be designed and documented in order to communicate the plan to all the stakeholders.
  • Implement: Never start building before you know what you are building and how you are building it.

…and ALWAYS do it in that order. Remember a good Plan, well Designed & Detailed, is easy to Implement.

PDMi is ready to help you with your next capital project. From determining the Delivery & Contact Methods to Planning, Designing, and Implementing; we can be the “arms and legs” that will make your project a success. Give me a call; we want to go to work for you.

The Rest of the Story…Part 2

After our client (whose story we have been talking about in our last several eBits) settled on how to deliver his project, the conversation went to which type of Contract Methodology should be used. When dealing with contract types, it always comes down to Risk & Reward. The one who accepts the risk should get the reward. So, no matter which method of contract you choose, how to allocate risk and reward is the measuring stick. Here are the three basic types of contracts used to deliver capital projects:

LUMP SUM.  With this method, the Risk/Reward is the Contractor’s. The following are true about this method:

  • Costs are fixed at time of bidding
  • Schedule is fixed at time of bidding
  • High probability for Change Orders if the scope is not well defined

COST PLUS A FEE. With this method, the Risk/Reward is the Owner’s. The following are true about this method:

  • Costs are based on the project scope and passed directly through to the owner
  • All bidding, negotiations, and construction costs are “open book”
  • The fee (lump sum or percent of cost) is negotiated at the start of the project

GUARANTEED MAXIMUM PRICE (GMP). With this method, the Risk/Reward is Shared. The following are true about this method:

  • Maximum cost is guaranteed at the start of the project, based on an approved scope of work
  • All bidding, negotiations, and construction costs are “open book”
  • At the completion of the project all savings to the GMP are shared per the formula agreed to at the start of the project.

Due to the financial institution our client was working with, he chose the Lump Sum contract method. The underwriter of the loan required firm bids prior to closing and did not want to accept any risk after the contracts were executed. As with Delivery Methods, different contract methods work for different projects. Again no “One Size Fits All” answers. Give me a call and we can talk more about the truths of each method and see which method would best fit your next capital project.

Our next e-Bits I will unpack the sequencing of Planning, Designing, and Implementing a project, in the meantime- Stay Tuned for the Rest of the Story…